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Use InstaStaff to improve many daily activities
InstaStaff’s powerful communication technology is changing the way staffing companies do business. Using InstaStaff is fast and easy and shortens the time it takes to complete critical and routine activities, enabling you to fill positions more quickly. Faster contract fulfillment means repeat business and higher revenues.
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Automated staffing fulfillment
- InstaStaff enables one person to assign a quota for open jobs or shifts and contact tens, hundreds, or thousands of employees and contractors within minutes. Candidates confirm their availability to work with the notification automatically ending when the quota has been met.
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Availability updates
- Use automatic weekly polling to assess availability of your entire staffing pool. This easy-to-accomplish task ensures that you are focusing your time on interested individuals who are available to work when you need them.
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Timesheet reminders
- A simple recurring reminder assures maximum return of timesheets in a timely manner, eliminating administrative time so your recruiters have more time to devote to revenue-generating activities.
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Work instructions and directions
- Send maps, driving directions, or other job-specific information to small or large groups of people. Confirmed receipt reports give you the ability to quickly report back to your client that your team is well informed and on the way.
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Contact updates
- Contact data management presents many challenges for companies with high turnover or a revolving workforce. InstaStaff gives you the flexibility to allow candidates to update their own contact information through an Internet browser. Recurring contact update reminders help you make sure that you always have the most accurate contact information without manually managing the process or maintaining separate systems.
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Policy communications
- Staffing companies frequently need to send out notices about important new policies or policy changes and are often legally required to keep on record employee acknowledgement that such information has been communicated. Two-way communication capabilities enable employees and others to confirm that they have received your message, simultaneously creating an audit trail for legal compliance. Re-broadcast to those who do not respond with one click.
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Shift changes
- Weather, demand fluctuations, illness, and related issues affect even the best-laid plans of your customers and the staff you have scheduled for them. Filling just-in-time positions or making sure your teams are not needlessly driving through hazardous conditions can be completed in the time it would normally take you to call a single employee.
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Wake-up calls
- An automatic wake-up call provides that extra level of assurance for candidates who need a little push.
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Late notices
- Say goodbye to wild goose chases to collect late timesheets, forgotten policy acknowledgement forms, and other important documentation. With InstaStaff, sending recurring reminders and late notices is accomplished in a few keystrokes without sacrificing hours of your time.
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Training and event scheduling
- Quickly assess interest in and best times for training or other group activities to ensure maximum involvement without the headaches of more managing manual processes, such as email overload or phone tag.
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Employee communication
- Revolving staff resources take the majority of your time to manage, but it is the in-house team that makes the machine work. The InstaStaff communication tool makes day-to-day communications simple and efficient and is ready for use at a moment’s notice in the case of an unexpected event.
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Emergency notifications
- Responding quickly to emergencies or other critical situations stresses your people as well as routine communication tools and processes. InstaStaff is designed to handle the shortcomings of traditional communication tools to get you back on track more quickly.
Example 1. Rapid contract fulfillment:
“Hello. This is Susan at QRS Staffing. We have a 40-hour-per-week, second-shift temporary position available for someone with your qualifications starting next Monday and lasting for six weeks. The position pays $15 per hour and is located in Glendale. If you’re available and interested, please press ‘1’. If you are not available, please press ‘2’.”
Example 2. Timesheet reminders:
“Hi. This is Bob at QRS Staffing with your weekly reminder to submit your timesheet for this pay period. To ensure timely payment, we need to receive your timesheet no later than 5 pm tomorrow. Press ‘1’ if you plan to send your timesheet by 5 pm tomorrow. Press ‘2’ if you are having difficulty obtaining approval from the client. Press ‘3’ if….”
The applications are endless
Contact us to learn more about how InstaStaff can help you improve day-to-day operations.
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With InstaStaff, one recruiter is able to communicate with tens, hundreds, or even thousands of candidates anywhere, anytime, and on any device.
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